VISA
Information about Entering Japan
Based on the New Border Measures, from June 1, 2022, requirements regarding on-arrival testing, potential self-quarantine periods and the place of accommodation after entry into Japan are expected to depend on the country/region of stay before arrival in Japan (“Red”, “Yellow” and “Blue” categories:https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html).
Most GEC attendees are expected to belong to the blue group. For this group, regardless of the vaccination status of the entrants/returnees, on-arrival testing, home quarantine and other measures are not required. For FAQ about Quarantine measures, please see:
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html
Important: For all non-Japanese on-site participants in GEC 2022 / ICRP-11, a VISA is required to enter Japan at present.
Information about VISA
For all non-Japanese on-site participants in GEC 2022 / ICRP-11, a VISA is required to enter Japan at present. A "certificate for completion of Registration to the Entrants, Returnees Follow-up System (ERFS Certificate)" is required to obtain a VISA to Japan.
What you need to enter Japan
1. Please complete the advanced GEC 2022 registration.
Online registration for the GEC 2022 / ICRP-11 meeting through the APS registration website: http://www.apsgec.org/gec2022/registration.php
Please note that all the applicants are requested to complete the payment of the GEC 2022 / ICRP-11 registration fee. Once your GEC 2022 registration is complete, APS will send you an "order number". The "order number" is required for the following ERFS certificate application. If you are an accompanying person who is not participating in GEC 2022, please enter the "order number" and name of the main participant.
2. Please fill in the required information for obtain a "certificate for completion of Registration to the Entrants, Returnees Follow-up System (ERFS certificate)" via our system below.
It will take a considerable amount of time to issue a VISA, so please apply for ERFS certificate at your earliest convenience.
Application deadline: August 20, 23:59 JST.
August 25, 23:59 JST.
August 31, 23:59 JST. Extended
Procedure of application for a “certificate for completion of Registration to the ERFS”
- Click “Go to Application page (enter personal Information for ERFS)” button on this page.
- Those who wish to apply to ERFS certificate are requested to make a new account first.
Click “Make a New Account” button on the log in page. - Follow the directions on the screen and fill in the required fields.
- - Your Order Number (provided by APS) through the GEC 2022 registration website
http://www.apsgec.org/gec2022/registration.php
If you are an accompanying person who is not participating in GEC 2022, please enter the "order number" and the name of the main participant. - - Name (First/Middle/Family)
- - Title (Prof./Dr./Mr./Ms.)
- - Affiliation/Institution
- - Address of Affiliation/Institution
- - Country of Affiliation/Institution
- - Email address *registered as your ID on the system
- The email address is included in the information for the ERFS certificate application.
- Click “Enter personal Information” button on the menu page.
- Follow the directions on the screen and fill in the required fields.
- - Name in passport *Should be exactly as shown in your passport
- - Nationality *as shown in your passport (3 capital letters of the alphabet)
If you cannot find three Capital Letters of the alphabet in your passport, please refer the list >> - - Date of Birth (YYYYMMDD) *Should be exactly as shown in your passport
- - Gender (M/F/X)
- - Passport Number *Should be exactly as shown in your passport
- - Name of Hotel or other Accommodation during your stay in Japan
- - Address of Hotel or other Accommodation during your stay in Japan
- - Expected Date of Entry to Japan
- - Scan data of your passport (a page with your photo)
- When the application is completed, the auto-reply email will be sent to your registered email address.
【Enter personal information to "Make a New Account"】
【Enter personal information for ERFS certificate】
*Please enter exactly same information as in your passport. You may not be able to enter Japan if your passport information is incorrect.
*You cannot use the passport which will expire during your stay in Japan.
*Please make sure that you can enter the following information ONLY ONCE. After you enter the information, you cannot chenge it.
Application deadline: August 20, 23:59 JST.
August 25, 23:59 JST.
August 31, 23:59 JST. Extended
3. The GEC 2022 / ICRP-11 Local Organizing Committee will handle the procedure for obtaining an ERFS certificate on your behalf with above information.
When the ERFS certificate has been issued, the Local Organizing Committee will send you it by email.
*Please note it may take about a week to issue the ERFS certificate.
4. With the ERFS certificate, please apply for your VISA to Japan by yourself.
Important: For all non-Japanese on-site participants in GEC 2022 / ICRP-11, a VISA is required to enter Japan at present.
An application for a visa is made by the applicant him/herself at the Japanese overseas establishments with jurisdiction over the area in which the applicant resides or those with jurisdiction over the country/region of which the applicant’s passport is issued.
Before you apply for a VISA, please ask to the Japanese Embassy or Consulate General near your place to check the necessary documents and procedures for your VISA application.
VISA | Ministry of Foreign Affairs of Japan:
Required documents and items when you enter Japan
(“Blue” categories:https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html)Most GEC attendees are expected to belong to the blue group. For this group, regardless of the vaccination status of the entrants/returnees, on-arrival testing, home quarantine and other measures are not required. For FAQ about Quarantine measures, please see:
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html
Everyone must submit a questionnaire, and a vaccination certificate or a negative COVID-19 pre-test result. Your quarantine depends on the classification of the country or region of your stay before arriving in Japan, and your vaccination status. Vaccination certificate can be approved only valid vaccines by the Japanese government. Those who are required isolation need to submit written pledge for health follow-up.
- COVID-19 negative pre-test result: Entrants who do not submit a valid vaccination certificate must present a certificate of inspection within 72 hours before leaving the country. If such entrants are unable to present a valid certificate of inspection, they will not be allowed to enter Japan based on the Quarantine Law.
https://www.mhlw.go.jp/stf/covid-19/border_test.html - Questionnaire from the Web (prepare on a plane or before departure): Everyone must submit Questionnaire at Japanese quarantine. Please cooperate to use pre-application system "FAST TRACK" to submit it.
https://www.mhlw.go.jp/stf/covid-19/border_questionnaire.html
"FAST TRACK": https://www.hco.mhlw.go.jp/fasttrack/en/ - VISA to Japan: For each of all non-Japanese participants, a VISA is required to enter Japan at present.
An application for a visa is made by the applicant him/herself at the Japanese overseas establishments with jurisdiction over the area in which the applicant resides or those with jurisdiction over the country/region of which the applicant’s passport is issued. Before you apply for a VISA, please ask the Japanese Embassy or Consulate General near your place about the necessary documents and procedures for your VISA application. Then, please apply for your VISA to Japan.
https://www.mofa.go.jp/j_info/visit/visa/index.html
Other Important Information
- Please arrange your own travel (accommodation, airline tickets, etc.). The cost of your travel and VISA application fee are not included in your registration fee and must be paid by yourself.
- Please note that “Invitation Letter to Attend GEC 2022” will be provided by APS after your GEC 2022 registration is complete. Please inform the Congress Secretariat if you need any support for the documents for your VISA application other than the invitation letter.
For inquiries
GEC 2022 / ICRP-11 Congress Secretariat
E-mail：gec2022@senkyo.co.jp
Infection status of COVID-19 in Japan
Japan: WHO Coronavirus Disease (COVID-19) Dashboard
WEB page of WHO:
https://covid19.who.int/region/wpro/country/jp
Border enforcement measures to prevent the spread of novel coronavirus (COVID-19)
WEB page of Ministry of Foreign Affairs of Japan:
https://www.mofa.go.jp/ca/fna/page4e_001053.html